Related to Product: SectyrHub 340B
Applies to: Service Providers, System Users, Covered Entity Users
Description: This article explains the workflow for the Pharmacy Services Agreements (PSA) workscreens accessed from the Covered Entity level. The purpose of a workscreen is threefold:
- Store related documentation so everything is in one place.
- Confirm that the documentation contains key elements to meet current HRSA expectations and take note of information that is useful to know at glance.
- Set dates to alert users to review.
(Tip: Click the information icons 
available throughout the workscreen to see additional information.)
To save your work at any time, click the "Save and Continue" or “Save and Exit” button located at the bottom of the screen.
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Clicking the “Save and Continue” button will save your work while remaining on the same workscreen.
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Clicking the “Save and Exit” button will save your work then redirect you to the listing page.
Create a New PSA Workscreen:
To create a new PSA workscreen, click the "New Workscreen" button located in the top right corner of the PSA listing page. This will direct you to a new workscreen where the documents can be uploaded, and information added. Note that the workscreen must have a name in order to be saved.
Master Documents:
If master document workscreens have been made available to a covered entity for PSAs, the covered entity’s PSA workscreen will include the option to reference a master document. If the master document applies to the requirement workscreen at hand, select the appropriate master document workscreen name from the dropdown. This will reference the included documents. This will reference the included archived and executed documents. Please note it will not reference draft documents.
The PSA workscreen must have a name and the screen saved for the MSA option to populate on the screen.
Users are unable to adjust the description, type, or status of the master documents within the PSA workscreen.
If the master document workscreen was selected in error, select the correct master document from the drop down or select None to update the workscreen.
If there are no available documents to reference, this section will be hidden within the workscreen.
Contract Document(s):
Multiple files can be added to a workscreen. These are files that are specific to this single covered entity workscreen. It is helpful to think of the workscreen as a "portfolio" where you can store the contract pharmacy agreement as well as its related amendments and supplemental documentation.
To add a file, click the Select Files button and select the appropriate files from your computer.
Once a file is uploaded, add an optional description as free text, select the document type (Original, Original w/ Amendment, Amendment/ Notice, Other), and set a status (Executed, Archived, Draft). Note that it will default as type Original and status Draft.
To delete a file, click the red X located in the actions column.
Key Dates and Description:
Enter key dates in their related field boxes. If the contract is Auto-Renewing/Evergreen, select Yes for the Auto-Renewing/Evergreen status. Set a Next Review Date once the workscreen is fully completed. When the review date is upcoming, it will create a deficiency and alert users to perform a review of the workscreen.
If there is helpful information regarding the PSA you would like to have available at a glance, it can be added as free text within the Description box. The Description box allows for formatting as well.
Miscellaneous:
The first item in the miscellaneous section is the reprocessing window, which refers to the period in which a claim can change eligibility. Enter the reprocessing window so that it is readily available in the event a claim must be reversed.
The second and third items in the miscellaneous section allow you to confirm that the agreement contains the items that HRSA expects to see within the agreement. Once you have confirmed that the documents contain the expected compliance elements and have been executed by the proper authorities, check the respective boxes.
Reference Pharmacies:
Referencing contract pharmacies to the workscreen will allow you to confirm that the pharmacy name and address match between what is in the contract and what is in OPAIS. Additionally, it allows the solution to search for contract pharmacies that are not attached to a contract pharmacy agreement.
To reference a pharmacy in the agreement, select the name of the pharmacy from the dropdown and click Add Selected. The pharmacies listed in the dropdown reflect the monitored contract pharmacies that have been imported through the OPAIS sync. If the agreement references more than one pharmacy, you can filter the list by typing in the word/phrase by which you would like to filter and clicking Set Filter. The dropdown will then show only the contract pharmacies that contain the given filter. Click Add All to associate all filtered pharmacies to the agreement.
Pharmacies that have been referenced to the agreement will then be listed out in one of three tables based upon their status (Active, Terminated, or Archived). The tables will reflect the pharmacy information as it has been imported from the OPAIS sync.
Active Pharmacies Table: This table will display: The associated 340B ID, the entity name, the pharmacy name, and the pharmacy address. Click the "eye" icon to see additional information pulled from the sync. Once you have confirmed that the pharmacy addresses match exactly between what is shown on the workscreen and what is listed within the agreement, check the corresponding box. You may leave additional notes as well.
Terminated Pharmacies Table: This table will display: The associated 340B ID, the entity name, the pharmacy name, the pharmacy address, and the termination date. Click the "eye" icon to see additional information pulled from the sync. You may leave additional notes as well.
Archived Pharmacies Table: This table will display: The associated 340B ID, the entity name, the pharmacy name, the pharmacy address, and the termination date. Click the "eye" icon to see additional information pulled from the sync. You may leave additional notes as well. Please note that pharmacies in this section were added to the workscreen when in a monitored state and were later archived.
If a pharmacy was referenced in error, click the red X to remove it from the workscreen.
Reference Child Sites:
If the covered entity has child sites, note whether the agreement addresses child sites with all-inclusive language. There are three options:
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“Yes”- The agreement covers all child sites. This informs the solution that you have the necessary coverage in-place for the child sites.
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“No”- If the child sites are listed within the agreement, reference the child sites to the agreement through the same process as referencing contract pharmacies as listed above. If child sites are not addressed, a deficiency will be created.
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“No – Entity has determined child site language not needed” - The agreement intentionally does not address child sites. If selected, provide a reason for not including child site language.
Please open a ticket if you have any additional questions or concerns. We're happy to help.
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